Privacy Policy
Effective Date: January 1, 2026
Last Updated: January 1, 2026
This Privacy Policy describes how Actualize Being and Vineel Maharaj, LMFT ("we," "us," or "our") collects, uses, and protects information when you visit our website www.actualizebeing.com (the "Site").
Important Note: This Privacy Policy applies only to information collected through our website for general browsing, contact forms, and marketing purposes. For information about how we handle your Protected Health Information (PHI) as a therapy client, please see our separate Notice of Privacy Practices.
Information We Collect
Information You Provide to Us
When you use our website, you may voluntarily provide us with information including:
Contact Information: Name, email address, phone number when you fill out contact forms, schedule consultations, or inquire about services
Communication Preferences: Your preferences for how and when we contact you
Correspondence: Content of emails, messages, or other communications you send to us
Information Collected Automatically
When you visit our Site, we automatically collect certain information about your device and browsing behavior:
Device Information: IP address, browser type, operating system, device identifiers
Usage Information: Pages visited, time spent on pages, links clicked, referring website
Location Information: General geographic location based on IP address
We collect this information using:
Cookies: Small data files stored on your device that help us recognize you and remember preferences
Log Files: Records of your interactions with our Site
Web Beacons and Pixels: Electronic files that track how you browse our Site
How We Use Your Information
We use the information we collect for the following purposes:
Website and Service Operations
To respond to your inquiries and contact form submissions
To schedule consultations and appointments
To communicate about our services
To improve website functionality and user experience
To troubleshoot technical issues
Analytics and Improvement
To understand how visitors use our Site
To analyze traffic patterns and user behavior
To optimize content and navigation
To measure the effectiveness of our marketing efforts
Marketing Communications
To send newsletters and updates about our services (with your consent)
To provide educational content and resources
To inform you about new offerings or changes to our practice
To send appointment reminders and follow-up communications
Legal and Safety
To comply with legal obligations
To protect our rights and property
To prevent fraud or security threats
To enforce our Terms and Conditions
How We Share Your Information
We do not sell, rent, or trade your personal information to third parties. We may share your information only in the following circumstances:
Service Providers
We work with trusted third-party service providers who assist us in operating our website and business, including:
Website Hosting: Squarespace (website platform and hosting)
Analytics: Google Analytics (website traffic and behavior analysis)
Scheduling: SimplePractice or similar practice management software
Email Services: Email management and newsletter distribution platforms
Payment Processing: Secure payment processors for handling transactions
These service providers are contractually obligated to protect your information and use it only for the purposes we specify.
Legal Requirements
We may disclose your information when required by law, such as:
In response to subpoenas, court orders, or legal processes
To comply with applicable laws and regulations
To protect our rights, property, or safety
To protect the rights, property, or safety of others
Business Transfers
If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change.
Cookies and Tracking Technologies
What Are Cookies?
Cookies are small text files placed on your device that help websites remember your preferences and improve your experience.
How We Use Cookies
Essential Cookies: Required for basic website functionality, such as remembering your session
Analytics Cookies: Help us understand how visitors use our Site through services like Google Analytics
Preference Cookies: Remember your settings and preferences for future visits
Managing Cookies
You can control cookies through your browser settings:
Block Cookies: Configure your browser to refuse all cookies
Delete Cookies: Remove cookies already stored on your device
Selective Acceptance: Choose which cookies to accept
Note that blocking or deleting cookies may affect your experience on our Site. Some features may not function properly without cookies.
Google Analytics
We use Google Analytics to analyze website traffic and usage patterns. Google Analytics uses cookies to collect information such as:
Pages visited and time spent on each page
Geographic location (city/region level)
Device and browser information
How you arrived at our Site
Opt-Out Options:
Install the Google Analytics Opt-out Browser Add-on
Adjust your Google Ad Settings
For more information, review Google's Privacy Policy.
Do Not Track Signals
Our Site does not currently respond to "Do Not Track" signals from browsers. We continue to collect information as described in this Privacy Policy regardless of DNT settings.
Third-Party Links
Our website may contain links to third-party websites, resources, or services that we reference or recommend. We are not responsible for the privacy practices or content of these external sites.
We encourage you to review the privacy policies of any third-party sites you visit. This Privacy Policy applies only to information collected through www.actualizebeing.com.
Email Marketing
Consent and Subscription
If you provide your email address for newsletters, updates, or educational content, you consent to receive email communications from us. We will only send marketing emails to those who have opted in.
Content of Emails
Marketing emails may include:
Educational content about mental health and therapy
Updates about our practice and services
Resources for high-achieving professionals
Wellness tips and insights
Unsubscribe Options
You can opt out of marketing emails at any time by:
Clicking the "unsubscribe" link at the bottom of any email
Updating your preferences through your account settings (if applicable)
Important: Unsubscribing from marketing emails will not affect essential service communications related to your appointments or ongoing care if you are a therapy client.
Data Security
Our Commitment to Security
We implement reasonable security measures to protect your information from unauthorized access, alteration, disclosure, or destruction, including:
Secure Socket Layer (SSL) encryption for data transmission
Secure servers and databases with access controls
Regular security assessments and updates
Limited employee access to personal information
Secure, HIPAA-compliant platforms for client communications
Limitations
While we strive to protect your information, no method of electronic transmission or storage is 100% secure. We cannot guarantee absolute security, and you provide information at your own risk.
Breach Notification
In the event of a data breach that affects your personal information, we will notify you in accordance with applicable law and take appropriate steps to mitigate harm.
Data Retention
We retain information collected through our website for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.
Contact Form Submissions: Retained until you request deletion or for a reasonable period if you don't become a client
Website Analytics: Aggregated data retained indefinitely; individual visitor data as determined by Google Analytics settings
Marketing Email Lists: Retained until you unsubscribe
Correspondence: Retained as needed for business purposes and legal compliance
Note: Clinical records for therapy clients are retained according to California law and our Notice of Privacy Practices (minimum 7 years).
Your Privacy Rights
Depending on your location, you may have certain rights regarding your personal information:
Access and Correction
You have the right to:
Request access to the personal information we hold about you
Request correction of inaccurate or incomplete information
Request deletion of your information (subject to legal retention requirements)
Marketing Opt-Out
You have the right to:
Opt out of marketing emails at any time
Request that we stop contacting you for marketing purposes
California Residents - CCPA Rights
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):
Right to Know: Request disclosure of what personal information we collect, use, and share
Right to Delete: Request deletion of your personal information (with certain exceptions)
Right to Opt-Out: Opt out of the sale of personal information (Note: We do not sell personal information)
Right to Non-Discrimination: You will not be discriminated against for exercising your privacy rights
To exercise these rights, contact us
European Residents - GDPR Rights
If you are located in the European Economic Area (EEA), you have rights under the General Data Protection Regulation (GDPR):
Right to access your personal data
Right to rectification of inaccurate data
Right to erasure ("right to be forgotten")
Right to restrict processing
Right to data portability
Right to object to processing
Right to withdraw consent
Note that personal information may be transferred to and processed in the United States, which may not provide the same level of data protection as your home country.
Children's Privacy
Our services are intended for adults 18 years and older. We do not knowingly collect personal information from children under 13 through our website.
If you believe we have inadvertently collected information from a child under 13, please contact us immediately, and we will delete such information promptly.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes:
We will update the "Last Updated" date at the top of this page
Material changes will be prominently posted on our website
We may notify you via email or website notice
Your continued use of our Site after changes constitutes acceptance of the updated policy
We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.
Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:
Actualize Being
Vineel Maharaj, LMFT #123091
Website: www.actualizebeing.com
Contact here
Distinction Between Website Privacy and Clinical Privacy
This Privacy Policy covers:
Information collected when browsing our website
Contact form submissions and consultation inquiries
Marketing communications and newsletters
Website analytics and cookies
For Protected Health Information (PHI) and therapy services, see:
Notice of Privacy Practices - HIPAA-compliant notice for therapy clients
Terms & Conditions - Complete terms for our services
By using our website, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.